Faculdade

Departamento

DOCTORAL PROGRAMS RULES

 

DOCTORAL PROGRAMS RULES

 

1st YEAR AMOUNT - USE BY THE COORDINATOR FOR GENERAL EXPENSES COMMON TO ALL STUDENTS

 FUNDS FOR FOLLOWING YEARS USE WITH THE DOCTORAL STUDENT

 

ELIGIBLE EXPENDITURE

 

Missions - travel and registration

 Expenses - you must bring all receipts for transportation and meals, no amount is paid per day, refunds for alcoholic beverages are not accepted and refunds are not accepted for your own vehicle with an allowance corresponding to public transport or an allowance in kms

 Expenses with reagents and consumables

 Acquisition of laboratory equipment when included in the doctoral students work plan

 Expenses with CATs and doctoral juries

 Acquisition of computer equipment, if to be seen punctually

 

 

Rules in values

 

All quotes must be accompanied by a screenshot of the student's clip area( proof of enrollment)

With application of decree law 60/2018

Expenses within the scope of the research work to be carried out

Budgets up to 20,000 euros excluding VAT, send a budget and substantiate it

Budgets over 20,000 euros excluding VAT, need to be published with the following form

 

Expenses with registrations in PRESENTIAL conferences can only be carried out with the travel authorization previously authorized by the President of the Department or Director 

         I. Registration - submit proforma/budget with faculty data and conference data (supplier name/banking details/amount to be paid) + travel authorization (when in person) + (printscreen of clip student area)

         II. Accommodation and air travel - ask  a quote directly with a travel agency, it can be any agency as long as it accepts payment within 30 days and is not blocked at the faculty.  In the Request for Quotation, all the details necessary for the provision of the quotation must be indicated, namely:

Destination: Intended city; Passengers' Name - First and last according to the Passport or Citizen Card; Date of Intended Travel and time window for arrival and departure from the destination; Accommodation – inform the address of the congress/meeting/conference, if applicable – So that budgets can be presented for accommodation closer to the desired locations and thus avoid travel costs Indication of the type of luggage: Hold Bags, Cabin Bags and/ or just backpack and send to dq.gestao@fct.unl.pt with (printscreen of clip student area)

       III. Travel in national territory - request a public transport guide together with the postgraduate office, Barbara Costa ibc@fct.unl.pt

      IV. Accommodation in national territory, hotels up to 3 stars and a maximum value of €50/night (if the hotel has a higher value, it will have to be supported by the student)

FCT NOVA does not reimburse expenses other than meals and transport, all expenses must be made through the Faculty, any other expenses for reimbursement only with the authorization of the director and administrator

 

Expenses with reagents, consumables, glass material, plastic material:

 

Send email to dq.gestao@fct.unl.pt

Attach budget

 Indicate doctoral program

 attach (printscreen of clip student area) for whom the goods are intended

 Notes: (indicate any item that is not to be purchased, duplication of quantities, etc.)

 

 

Expenses with Registration, travel and accommodation:

 Send email to dq.gestao@fct.unl.pt

  Attach quote/proforma invoice

 Indicate doctoral program

 attach (printscreen of clip student area)

 attach travel authorization

 for advance payment of registration,  declaration A must also be delivered

 

Reimbursement of transport and meal expenses

 

National territory

 

 They must fill in the itinerary bulletin (annex IV))

  Only Invoices, receipts with the college tax number are accepted

  Limit value 12.76 euros per meal per day

 Transport expense - ticket that has the date, purchase amount and invoice/receipt with NIF

 attach certificate of attendance and/or mission report

 

 Outside national territory

 

They must fill in the itinerary bulletin (annexV)

Invoices are accepted with the description of the meal (the Faculty NIF is not necessary)

attach certificate of attendance and/or mission report and boarding pass